Divisional Secretariat - Weeraketiya

Registration Of Births

Registration of Births Occured at Home

Inform the Grama Niladari within 07 days of the birth is occurred.
Grama Niladari shall send a report to the registrar of the area.
The birth is registered by the registrar of births and deaths of the area where birth has occurred.
Duly filled declaration of birth shall submit to the registrar of births and deaths of the area. Declaration of birth can be obtained from the registrar.
Persons required to give information,
	Father
	Mother
	Each person present at the birth
	Person have in charge of the child
Birth may be register free of charge within a period of 03 months. Birth can be registered after 03 months. Please see the delayed registration of births.
Certificate of birth is issued to the informant free of charge.

Registration Of Births Occured in a Rural Hospital

The birth is registered by the Registrar of births and deaths of the area where birth occurred. If the birth has occurred at a Rural Hospital, inform the Registrar of that area for registration of such birth.
Appropriate persons for informing of a birth for registration
	Father
	Mother
	Person present at the time of occurrence of the birth
	Medical Officer of the hospital
Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
Documents to be submitted
Duly perfected declaration
Hospital report issued in proof of the occurance of the birth
A birth can be registered free of charge within a period of 03 months.
A copy of the birth certificate is issued to the informant free of charge.
Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration Of Births Occurred in a General Hospital

Inform the Registrar of births and deaths at the General Hospital for registration of birth.
Appropriate persons for informing of a Birth for registration
	Father
	Mother
	Person present at the time of occurrence of the birth
	Medical Officer of the Hospital
Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the birth.
Documents to be submitted
	Duly perfected declaration
	Hospital report issued in proof of the occurance of the Birth
A Birth can be registered free of charge within a period of 03 months.
A copy of the Birth Certificate is issued to the informant free of charge.
Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration Of Births Occurred In A Private Hospital

The Birth is registered by the Registrar of births and deaths of the area where birth occurred. If the birth has occurred at a private hospital, inform the Registrar of that area for registration of such birth.
Appropriate persons for informing of a birth for registration
	Father
	Mother
	Person present at the time of occurrence of the birth
	Medical Officer of the Hospital
Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
	Documents to be submitted
	Duly perfected declaration
Hospital report issued in proof of the occurance of the birth
A birth can be registered free of charge within a period of 03 months.
A copy of the birth certificate is issued to the informant free of charge.
Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration Of Births Occurred in a Registred Estate

Inform the estate superintendent within 07 days from the birth is occurred.
Persons required to give information,
	Father
	Mother
	Each person present at the birth
Estate superintendent will certify the application and send to the Divisional Secretariat through the District Medical Officer.
The birth is registered by the District Registrar and the certificate of birth will send to the estate superintendent.
Certificate of birth can obtain from the estate superintendent by the informant free of charge.

Registration of Births Occuerd in a Foreign Country

Eligibility

Registration of birth of children born outside Sri Lanka to Sri Lankan parents can be registered. At least one of the parent should be a citizen of Sri Lanka /should have dual citizenship at the time of the child’s birth.
The declaration should be submitted within three (3) months of such birth to the relevant Diplomatic/consular officer, If not after three (3) months and within one year the Diplomatic/consular officer should record the reason for the delay and effect the registration.
After a year if the registration is not done it should get the consent of the Registrar General.

Provisions
A birth can be registered under the provisions of the Births and Deaths Registration act (chapter 110 ) and section 7 of the consular functions act no 4 of 1981 and the consular functions (amendment ) act no.18 of 2006.

Submission of documents for registration
If a birth occurs in a foreign country, application for registration of a birth should be forwarded to the relevant Sri Lankan embassy/High Commission.
If it is not been registered and If the parents are living in Sri Lankadeclaration for registration of a birth should be forwarded to the Central Record Room of the Registrar General’s Department, Maligawatte, Colombo 10.

Submission Procedure
Documents requesting registration for a birth should be submitted by one of the parent or the guardian.

Documents required for registration of births
	1. Declaration form filled by the declarant
	2. Birth certificate issued by the relevant country/Hospital record of the child.
	3. Birth certificates of the father and the mother.
	4. Marriage certificate of parents.
	5. Passport copies of the parents at the time of the child’s birth.
	6. English translation should be produced to the documents in any other foreign languages if needed.

Hours of Business
Central record room is open from 9.00 a.m. to 3.00 p.m. Except for Saturdays, Sundays and public holidays.
Working hours in the relevant Embassies/ High Commissions varies. Visit the relevant embassy/ High Commission web sites.

Process of Charges
£18 (Sterling Pounds) or $25 (US Dollars) or €20 (Euro) should be paid for to the relevant Embassy or High commission for the registration and issuance of a birth certificate.
If the declaration is submitted to the Central Record Room of the Registrar General’s Department, Rs.3900 should be paid to the consular section of the Ministry of External Affairs and hand over the receipt to the Central Record Room for the registration and issuance of a birth certificate.

Return of the Certificate
To the person who presented the declaration.

	Inquiries
1. Relevant Sri Lankan Embassy/High Commission or Consular Affairs Division of Ministry of External Affairs, Ceylinco building, Janathipathi Mawataha, Colombo 01
	Tel no;+94112446302,+94338812
2. Central Record Room of the Registrar General’s Department, Maligawatta, Colombo 10.
	Tel no;+94112329773,+942433075

Registration of Unregistered Births

Registration Of Past Births

If a birth has not been registered with 03 months since its occurrence it may be registered.
Declaration should be produced to the Additional District Registrar of the Divisional Secretariat where birth occurred.
Persons eligible for this
	Any party having interest of
	One of the parents
Fee chargeable is Rs. 50.00
Only the following documents should be submitted with the declarations produced within one year since the occurrences of the birth.
	Marriage certificate of parents if they are married.
	One of following documents in proof of the date and place of birth of the subject.
	Hospital birth report or certified copy.
	Grama Niladhari birth report or certified copy.
	Estate birth report or certified copy.
	Public Health Officer's certificate.
Following documents should be produced with the declaration produced after one year since occurrence of the birth.
	Marriage certificate of parents if they are married
	Nil result sheet
	One of the following documents indicating date and place of birth of the person
	Hospital report of certified copy
	Grama Niladhari report or certified copy
	Estate birth report or certified copy
	Copy of the Midwife's birth register
	In case of non-possession of any of the above documents,
	Health development record
	Certificate of baptism
	Certified copy of the school admission register / pupil's record sheet
	Estate welfare officer's report
	Horoscope of the record of time prepared on a proximate date to the day on which the birth occurred
	If any of these documents are not available, declaration including details having knowledge of and an affidavit

Issue Of Probable Age Certificate

Certificates of probable age are issued to children under 14 yrs. of age whose birth cannot be registered.
Certificates of probable age are issued to,
	Resident children of a children's home approved by the government.
	Children who are under the guardianship of persons other than children's homes approved by the government
Documents to be submitted by the resident children of a children's home approved by the government.
	Affidavit of the matron of the children's home
	Medical certificate issued by a government medical officer determining the age of the child
	Other documents containing information of the child (if any)
Documents to be submitted by the children other than residents of a children's home approved by the government together with the declaration;
	Affidavit of the guardian
	Documents in proof of the guardianship of the guardians regarding the child concerned
	Grama Niladhari certificate or
	Certificate of the probation and Childcare Service Officer
	Certificate from the Social Services Department
	Certificate issued by the Inspector of Police
	Medical certificate issued by a government medical officer determining the age of the child
	Health Development Record
	Copy of the school admission register if the child attends school
Contact Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Alternation of Information of in a Birth Register

In a Birth certificate,
	Information in cage 01 (Date & place of birth)
	Information in cage 03 (Sex)
	Information in cage 05 (Information of mother - if mother's name has been changed after the registration of the birth, it is not possible under this provision)
	Information in cage 09 (Informant's information) may be altered
Produce the declaration to the Additional District Registrar of the Divisional Secretariat of the area where birth occurred.
The declaration should be produced by
	Owner of the birth certificate
	Father or Mother
	Legal guardian
	A person who is dissatisfied with any of the information appearing in the birth register
Fee chargeable is Rs. 50.00
A certified copy of the birth register to be amended should be essentially attached to the declaration.
Following are some written evidences which may be produced to substantiate the request made in the declaration,
	Parents' marriage certificate
	List of children/ brothers and sisters
	Birth certificate of father/ mother
	Birth certificate of a child born after the registration of parents' marriage
	In case there is no child born after the registration of the marriage of parents, birth certificate of a elder or younger child of the subject
	Certified copies of records available in hospitals, maternity homes or midwife's records
	Student's record sheet, extract of the school admission register
	Copy of the electoral register where names of the subject and parents are included
	If father is deceased, his death certificate

Registration Of Marriages

Registration of Marriage (General)
	Everyone other than where both parties are Muslims, can register their marriage under Marriage (general) Registration Ordinance.
	Marriage notice should be written and attested in duplicate and handed over to the Registrar of marriages of the division
	Persons authorized to attest marriage notice;
	Registrar of marriages of the division
	Justice of peace
	Notary public
	A Minister
	Requirements for submitting a marriage notice:
	Requirement of residence of the parties in the relevant division.
	Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
	Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
	If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
	If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of one party for 04 days in Sri Lanka.
	Completion of age of 18 yrs. by both parties as at their previous birth day.
	The parties should not have any kind of relationship prohibited in law.
	No party should have entered into any legal marriage which is valid at the time.
	14 days should be lapsed since submission of marriage notice for registration of a marriage (general). Possibility prevails to register general marriage before lapse of such 14 days.
	Request may be made in order to register a marriage outside the office.
	Fees chargeable by the Registrar for registration of a marriage is as follows.

Fees chargeable by the Registrar for registration of a marriage is as follows.

Serial No	Duty	Payable to Whom	Payable by Whom	Amount	Payment Type
1	Entering a notice of marriage at Registrar’s office or at any other place	Registrar	Applicant	100	Cash
2	Entering a notice of marriage at Additional District Registrar's Office or District Registrar's office or at any other place	Additional District Registrar or District Registrar	Applicant	100	Cash
3	Issuing Registrar's certificate on a notice of marriage	Registrar	Parties to marriage	100	Cash
4	Issuing Registrar's certificate on a notice of marriage	Additional District Registrar or District Registrar	Parties to marriage	100	Cash
5	Solemnizing marriage in Registrar’s office	Registrar	Parties to marriage	750	Cash
6	Solemnizing marriage in Additional District Registrar's or District Registrar's office	Additional District Registrar or District Registrar	Parties to marriage	750	Cash
7	Solemnizing marriage outside the Registrar’s office under section 38(1) or 38(2)	Registrar	Parties to marriage	750	Cash
7		---	---	---	Cash
8	Solemnizing marriage outside the Registrar’s office under section 38(1) or 38(2)	Additional District Registrar or District Registrar	Government	750	Cash
9	Obtaining a special license under section 27(3)	Government	Parties to marriage	100	Cash
10	Registration of marriage solemnized in registered place of public worship	District Registrar	Parties to marriage	750	Cash

Registration of marriages by a christian minister
	Christians can register their marriages at their Churches.
	Marriage notice should be written and attested in duplicate and handed over to the Registrar of Marriage of the division.
	Persons authorized to attest marriage notices;
	Registrar of Marriage of the division
	Justice of peace
	Notary public
	A Minister
	Requirements for submitting a marriage notice:
	Requirement of residence of the parties in the relevant division
	Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
	Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
	If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
	If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of one party for 04 days in Sri Lanka.
	Completion of age of 18 yrs. by both parties as at their previous birth day.
	The parties should not have any kind of relationship prohibited in law.
	No party should have entered into any legal marriage which is valid at the time.
	Certificate of the registrar should be obtained from the Registrar or Additional District Registrar
	The said certificate should be produced to the minister of the church where the marriage is to be solemnized. Also provide uncancelled stamps value of Rs.25/- therewith.

Marriage Registration Process for Foreign Nationalities
	Documents to be submitted :
	Marriage Certificate
	Valid passport visa license and a photocopy required to enter Sri Lanka
	Original Certificate of Civil Status issued by an authorized party in the country and legal documents proving this regarding divorce / widowhood
	License issued by Registrar General
	For this purpose, the original copy of the affidavit obtained by the relevant foreign party from the security authorities of his country within 6 months should be sent by hand or by registered post to the Civil Registration Division of the Head Office of the Registrar General Department by his local party or a representative of the local party. Based on that certificate, the Registrar General issues a permit to register the marriage.
	A self-declaration to confirm the health status of a foreign national (Health Declaration)
	Birth certificate (Only if need to confirm the date of birth) and a photocopy
	The above documents should be submitted to the relevant Additional District Registrar at the time of handing over the marriage notice.
	Circulars No. 18/2021 and 10/18/2021 in this regard will be effective from 2022/01/01.

Registration of Kandyan Marriages
	A marriage solemnized under the Kandyan Law.
	Areas where kandyan law is applied,
	Central Province
	North Central Province
	Uva Province
	Sabaragamuwa Province
	Chuniyachedkulam Korale East and West and Kilakkumale Korale South of Vavuniya District in the Northern Province
	Bintenna Pattu, Wegam Pattu and Panam Pattu of Batticola District and Kadukkulam Pattu of Trincomalee District in the Eastern Province
	Kurunegala District and Demala Hathpattu of Puttalam District in the North Western Province
	Notice of marriage should be written and attested in duplicate and handed over to the Registrar of Marriages. Registrar of Marriage of the Division has authority to attest marriage notices.
	Requirements for submitting a marriage notice:
	Requirement of residence of the parties in the relevant division.
	Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
	Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
	If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
	If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of one party for 04 days in Sri Lanka.
	Completion of age of 18 yrs. by both parties as at their previous birth day.
	The parties should not have any kind of relationship prohibited in law.
	No party should have entered into any legal marriage which is valid at the time.
	Request may be made in order to register a marriage outside the office.

Fees chargeable by the registrars in registration of Kandyan Marriages is as follows.

No	Duty	Payable to Whom	Payable by Whom	Amount	Payment Type
1	Entering a notice of marriage at Registrar’s office or at any other place	Registrar	Applicant	100	Cash
2	Entering a notice of marriage at Additional District Registrar's Office or District Registrar's office or at any other place	Additional District Registrar or District Registrar	Applicant	100	Cash
3	Issuing Registrar's certificate on a notice of marriage	Registrar	Parties to marriage	100	Cash
4	Issuing Registrar's certificate on a notice of marriage	Additional District Registrar or District Registrar	Parties to marriage	100	Cash
5	Solemnizing marriage in Registrar’s office	Registrar	Parties to marriage	750	Cash
6	Solemnizing marriage in Additional District Registrar's or District Registrar's office	Additional District Registrar or District Registrar	Parties to marriage	750	Cash
7	Solemnizing marriage outside the Registrar’s office	Registrar	Parties to marriage	750	Cash
7	Solemnizing marriage outside the Registrar’s office	-	-	-	-
8	Solemnizing marriage outside the Additional District Registrar's Office or District Registrar's office	Additional District Registrar or District Registrar	Parties to marriage	750	Cash
9	Obtaining a special license from the Registrar under section 19	Registrar	Applicant	100	Cash
10	Obtaining a special license from the Additional District Registrar or District Registrar under section 19	Additional District Registrar or District Registrar	Applicant	100	Cash

Registration of marriages by a christian minister
	Christians can register their marriages at their Churches.
	Marriage notice should be written and attested in duplicate and handed over to the Registrar of Marriage of the division.
	Persons authorized to attest marriage notices;
	Registrar of Marriage of the division
	Justice of peace
	Notary public
	A Minister
	Requirements for submitting a marriage notice:
	Requirement of residence of the parties in the relevant division
	Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
	Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
	If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
	If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of one party for 04 days in Sri Lanka.
	Completion of age of 18 yrs. by both parties as at their previous birth day.
	The parties should not have any kind of relationship prohibited in law.
	No party should have entered into any legal marriage which is valid at the time.
	Certificate of the registrar should be obtained from the Registrar or Additional District Registrar
	The said certificate should be produced to the minister of the church where the marriage is to be solemnized. Also provide uncancelled stamps value of Rs.25/- therewith.

Marriage Registration Process for Foreign Nationalities
	Documents to be submitted :
	Marriage Certificate
	Valid passport visa license and a photocopy required to enter Sri Lanka
	Original Certificate of Civil Status issued by an authorized party in the country and legal documents proving this regarding divorce / widowhood
	License issued by Registrar General
	For this purpose, the original copy of the affidavit obtained by the relevant foreign party from the security authorities of his country within 6 months should be sent by hand or by registered post to the Civil Registration Division of the Head Office of the Registrar General Department by his local party or a representative of the local party. Based on that certificate, the Registrar General issues a permit to register the marriage.
	A self-declaration to confirm the health status of a foreign national (Health Declaration)
	Birth certificate (Only if need to confirm the date of birth) and a photocopy
	The above documents should be submitted to the relevant Additional District Registrar at the time of handing over the marriage notice.
	Circulars No. 18/2021 and 10/18/2021 in this regard will be effective from 2022/01/01.

Registration of Kandyan Marriages
	A marriage solemnized under the Kandyan Law.
	Areas where kandyan law is applied,
	Central Province
	North Central Province
	Uva Province
	Sabaragamuwa Province
	Chuniyachedkulam Korale East and West and Kilakkumale Korale South of Vavuniya District in the Northern Province
	Bintenna Pattu, Wegam Pattu and Panam Pattu of Batticola District and Kadukkulam Pattu of Trincomalee District in the Eastern Province
	Kurunegala District and Demala Hathpattu of Puttalam District in the North Western Province
	Notice of marriage should be written and attested in duplicate and handed over to the Registrar of Marriages. Registrar of Marriage of the Division has authority to attest marriage notices.
	Requirements for submitting a marriage notice:
	Requirement of residence of the parties in the relevant division.
	Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
	Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
	If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
	If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of one party for 04 days in Sri Lanka.
	Completion of age of 18 yrs. by both parties as at their previous birth day.
	The parties should not have any kind of relationship prohibited in law.
	No party should have entered into any legal marriage which is valid at the time.
	Request may be made in order to register a marriage outside the office.

	Fees chargeable by the registrars in registration of Kandyan Marriages is as follows.

No	Duty	Payable to Whom	Payable by Whom	Amount	Payment Type
1	Entering a notice of marriage at Registrar’s office or at any other place	Registrar	Applicant	100	Cash
2	Entering a notice of marriage at Additional District Registrar's Office or District Registrar's office or at any other place	Additional District Registrar or District Registrar	Applicant	100	Cash
3	Issuing Registrar's certificate on a notice of marriage	Registrar	Parties to marriage	100	Cash
4	Issuing Registrar's certificate on a notice of marriage	Additional District Registrar or District Registrar	Parties to marriage	100	Cash
5	Solemnizing marriage in Registrar’s office	Registrar	Parties to marriage	750	Cash
6	Solemnizing marriage in Additional District Registrar's or District Registrar's office	Additional District Registrar or District Registrar	Parties to marriage	750	Cash
7	Solemnizing marriage outside the Registrar’s office	Registrar	Parties to marriage	750	Cash
7	Solemnizing marriage outside the Registrar’s office	-	-	-	-
8	Solemnizing marriage outside the Additional District Registrar's Office or District Registrar's office	Additional District Registrar or District Registrar	Parties to marriage	750	Cash
9	Obtaining a special license from the Registrar under section 19	Registrar	Applicant	100	Cash
10	Obtaining a special license from the Additional District Registrar or District Registrar under section 19	Additional District Registrar or District Registrar	Applicant	100	Cash

Correcting Errors in the Certificate of Marriage (General)
	Request should be made to the Court by inter parties for correction of errors made during the registration.
	Documents to be submitted,
	Certificate of marriage
	Documents to be introduced to prove the relevant information
	The request should make to the District court of the area where the inter parties are residing.
	Correction of Errors in the Certificate of Marriage (Kandyan)
	Request can be made by inter parties for correction of errors made during the registration.
	The request should make to the Additional District Registrar at the Divisional Secretariat relevant of the area where the marriage is registered.
	Documents to be submitted,
	Certificate of marriage
	Affidavit containing the correct information and the error done
	Any other document to prove the information